Catering Schedule and Running Sheet Checklist
The catering schedule, also called a running sheet, is a minute by minute breakdown of your event, function or party. This schedule will be developed in conjunction with your caterer. It is given to all those involved in the event and tells them what should happen, when and who is responsible. Here is a list of items that should be included in a schedule or running sheet:
- set-up times (caterer, florist, band, decorations, marque, etc)
- seating plan
- list of decorations / table set up diagram
- number of guests / any special needs of guests eg. wheelchair access
- start time and finish time of the event
- food service times (course by course)
- entertainment schedule
- breaks - how long will breaks be between courses?
- details of the food menu and drinks list
- speeches - how many? how long? when?
- tear-down times
- event coordinator's name and phone number
- MC's name and phone number